Almatis Prepares for SAP S/4HANA with docuflow for SAP

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Almatis — Streamlining SAP Data Management with docuflow

Almatis, a global leader in alumina manufacturing, set out to optimize its SAP landscape to prepare for scalable growth. Faced with an overloaded SAP ECC database and high maintenance costs, Almatis partnered with VersaFile to deploy docuflow for SAP. This enabled Almatis to reduce database load by 40%, streamline data storage, and improve document retrieval.

Key Outcomes of docuflow Implementation

  • 40% Reduction in SAP Database Size: Migrated legacy data to SharePoint Online for scalable storage.
  • Seamless Outlook Integration: Allowed email attachments to be directly sent to SAP with proper metadata.
  • Cost Savings: Replaced high-maintenance legacy storage systems.
  • Optimized Data Retrieval: Enhanced access to critical business documents.

The Challenge — Legacy Data Overload

For years, Almatis relied on a legacy SAP ECC system for its data storage. This resulted in:

  • High Database Maintenance Costs: Legacy systems required constant upkeep.
  • Fragmented Document Access: Files were scattered across local drives and email servers.
  • Data Retrieval Delays: Employees struggled to find critical business documents efficiently.

To address these issues, Almatis sought a cloud-ready SAP archiving solution that would both reduce storage costs and optimize access.

The Solution — docuflow for SAP with SharePoint Integration

VersaFile implemented docuflow for SAP, enabling Almatis to:

  • Externalize Legacy Data: Moved historical content to SharePoint Online, freeing up SAP database space.
  • Automate Document Capture: Streamlined SAP content archiving with real-time metadata synchronization.
  • Centralize Document Access: Users could instantly retrieve critical files without searching through fragmented storage.
  • Improve Compliance & Audit Readiness: Enhanced metadata tagging simplified audits and regulatory checks.

Business Impact — Reduced Costs and Enhanced Visibility

  • 40% Reduction in Database Size: By offloading historical documents to SharePoint Online, Almatis achieved substantial cost savings and freed up SAP storage.
  • Streamlined Document Access: Enhanced searchability and retrieval times, leading to better workflow efficiency.
  • Cost Optimization: Eliminated high-maintenance legacy systems, reducing IT overhead.
  • Future-Ready Infrastructure: Positioned Almatis for growth with scalable, cloud-based document storage.

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Learn how Almatis transformed its SAP environment with docuflow, driving efficiency and reducing database costs. Download the full case study for deeper insights.

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Almatis Prepares for SAP S/4HANA with VersaFile’s docuflow for SAP

Almatis is the world leader in premium alumina and alumina-based products. Serving its customers from 14 strategically located sales, research, and manufacturing sites Almatis producing plenty of business-related content along the way.

Almatis uses SAP as its enterprise resource planning (ERP) software, which it runs globally to produce, sell, and deliver their product. The Almatis team began their search for a digital archiving solution as part of their preparation for their migration to SAP S/4HANA. With so many years of data on their SAP ECC database, the migration to SAP S/4HANA appeared both daunting and costly. 

"We do several projects per year with different vendors. The experience of working with the implementation team, and the entire VersaFile team, was really outstanding. I would rank it number one."
Vlad Lavysh
Global Director of IT at Almatis

Almatis found VersaFile docuflow for SAP, an intelligent modern alternative to legacy ECM for SAP content & process automation, as the right solution for their needs.  “Everybody absolutely loves it. The change management was very easy.”, says Jerry Kid – IT Applications Specialist at Almatis.

Almatis estimates they will be able to reduce the size of their SAP database by 40% with docuflow for SAP.

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