EBSCO Industries Achieves Business Digitalization with Intelligent SAP Integration

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EBSCO — Driving Business Digitalization with docuflow and Microsoft 365

EBSCO Industries, a leader in information services, set out to transform its SAP environment to support its global business units more effectively. With over 4.5 million documents and 4 TB of data in SAP, EBSCO required a solution to optimize storage, reduce IT maintenance costs, and improve document governance.

The Solution:

EBSCO partnered with VersaFile to implement docuflow for SAP, seamlessly integrating with Microsoft 365 SharePoint Online. This modernization enabled:

  • Cloud-Based Document Storage: Reduced SAP database load by offloading unstructured content to SharePoint Online.
  • Enhanced Metadata Management: Improved searchability across SAP environments.
  • Secure Archiving & Compliance: Leveraged SharePoint’s compliance capabilities to secure sensitive financial data.

Key Outcomes of docuflow Integration

  • Reduced SAP Database Load: Offloaded 4 TB of legacy content to Microsoft 365.
  • Streamlined Document Access: Advanced metadata tagging enabled instant retrieval of SAP documents.
  • Real-Time Synchronization: Enabled seamless document linking between SAP and SharePoint.
  • Improved Compliance & Security: Aligned with governance policies for better data integrity.
  • Cost Savings: Eliminated the need for legacy storage solutions, cutting IT overhead.

Modernizing Legacy Systems — Driving Business Efficiency

Before docuflow, EBSCO faced:

  • Scattered Data Storage: Legacy SAP systems stored documents across local drives and outdated file servers.
  • Search Limitations: Finding critical documents required manual searches, wasting time and resources.
  • High IT Maintenance Costs: Legacy archiving solutions were costly to maintain and prone to breakdowns.

The docuflow Advantage — Integration with Microsoft 365

By leveraging docuflow for SAP, EBSCO achieved:

  • Centralized Document Storage: Migrated all SAP content to SharePoint Online.
  • Automated Email Capture: Integrated Collabmail for direct SAP linking of email attachments.
  • Seamless SAP Connectivity: Enhanced synchronization between SAP and Microsoft 365, reducing manual processes.
  • Scalable Archiving: Positioned EBSCO for growth with scalable, cloud-based storage.

Business Impact — Cost Efficiency, Compliance, and Scalability

  • Cost Reductions: Migrating unstructured SAP content to SharePoint Online reduced database load and IT costs.
  • Improved Compliance & Data Governance: Secured financial and legal documents with SharePoint’s compliance features.
  • Enhanced Search Capabilities: Advanced metadata tagging provided instant access to 4.5 million documents, streamlining business processes.

Discover the Full Story

Learn how EBSCO optimized its SAP landscape with docuflow, driving business digitalization and reducing operational costs. Download the full case study to explore the migration strategy, business outcomes, and key technical details.

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