How to Do a SAP Readiness Check for Archiving: From Insight to Action with docuflow
A SAP Readiness Check for archiving shows how much inactive data can be removed before moving to S/4HANA or RISE. On average, 30–40% of SAP data is inactive. By archiving this early with docuflow, you cut migration timelines, reduce hyperscaler costs, lower compliance risks, and ensure a leaner, future-ready system.
As SAP’s Kristen Scheffler said, Readiness Check is the “GPS for your SAP journey.” Pair it with archiving, and it becomes a roadmap to faster, smarter migration.
What Is a SAP Readiness Check?
SAP Readiness Check is a diagnostic tool that prepares organizations for S/4HANA or RISE migration.
Direct answer: It evaluates add-ons, custom code, compatibility, and simplification items so you can migrate with clarity.
Explore SAP’s official guide: SAP Readiness Check Help Guide
Why Include Archiving in a Readiness Check?
Archiving isn’t optional—it’s strategic. IDC forecasts the Global DataSphere will continue to expand year-over-year, increasing the volume of data that organizations must manage and potentially migrate.
Treating archiving as a core part of readiness assessment delivers multiple benefits:
- Shorter migration effort – The SAP Readiness Check’s Data Volume Management (DVM) section clearly identifies archiving candidates by showing document sizes and percentages.
- Lower hyperscaler costs – By archiving inactive content before migrating to RISE or cloud, organizations avoid paying for unnecessary storage and compute.
- Reduced compliance risk – Planning archiving up front minimizes exposure to outdated attachments, personal data, or records that can raise regulatory issues.
- Support for clean core strategy – Leaner systems align better with SAP’s goal of minimizing customization and complexity in S/4HANA landscapes.
In fact, SAPinsider’s 2023 benchmark report shows that 41% of organizations prioritize cleansing, deletion, or archiving data to shrink their system footprint and reduce downtime ahead of migration.
How to Run a SAP Readiness Check for Archiving (3 Steps)
Run SAP Readiness Check: Covers S/4HANA on-prem and RISE Private Cloud.
Review Data Volume Management (DVM): See database size, growth, and archiving candidates.
Prioritize inactive data: Expect 30–40% of your SAP data flagged for archiving.
After archiving, re-run the Readiness Check to confirm reductions and validate migration savings.
From Insight to Action with docuflow
Readiness Check shows the opportunity. docuflow makes it real.
Certified SAP Archiving: Archive inactive data into compliant, low-cost repositories.
Repository Flexibility: Use SharePoint, Box, IBM Cloud, or AWS S3—no new silo required.
Future-Proof Design: SaaS-based, cloud-native, aligned with SAP clean-core + AI strategy.
Proven TCO Impact: Customers shrink migration size and cost by up to 40%.
Proof in Action: Customer Success
Equinor: Migrated from IBM Content Collector to docuflow in under 90 days—cutting costs, simplifying architecture, and improving automation readiness.
University of Mississippi: Saved $1M in five years after modernizing archiving with docuflow.
These results show that archiving with docuflow isn’t just theory—it’s proven practice.
Key Takeaways
SAP Readiness Check is your GPS for migration. But GPS alone isn’t enough—you also need to lighten the load before the trip.
By pairing SAP Readiness Check with docuflow, you gain both insight and execution—migrating leaner, faster, and smarter while cutting project size and costs by up to 40%.
- SAP Readiness Check identifies migration risks and archiving opportunities.
- Archiving can shrink project size and cost by up to 40%.
- Business leaders must understand archiving ≠ deletion.
- docuflow turns insights into action with flexible, certified archiving.
- In RISE, archiving prevents unnecessary recurring cloud costs.
Ready to run your SAP Readiness Check for Archiving? Book a demo with VersaFile docuflow.
Frequently Asked Questions (FAQ)
What’s the main benefit of archiving in a SAP Readiness Check?
How much data is typically archived?
Does archiving delete business-critical data?
How often should I run an SAP Readiness Check?
Why use docuflow over native SAP archiving tools?
Is docuflow certified for SAP?
How fast can docuflow be deployed?
About VersaFile
VersaFile is a leader in SAP-integrated content automation. With its flagship solution, docuflow by VersaFile, the company helps enterprises automate content and data processes, modernize IT landscapes, and prepare for an AI-powered future. VersaFile supports organizations worldwide in reducing complexity, lowering total cost of ownership, and achieving measurable business outcomes.
Plan Your SAP Migration with Confidence. Pair SAP Readiness Check with archiving to reduce costs and ensure clean-core compliance.
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