VERSAFILE ETHICS POLICY

3.1 Executive Commitment to Ethics

Executives must have an open-door policy and welcome suggestions or concerns from users. This allows for a comfortable discussion of issues or concerns within the organization. Executives must disclose any conflicts of interest regarding their position within VersaFile.

3.2 Employee Commitment to Ethics

• • VersaFile employees shall treat everyone fairly, with mutual respect, promote a team environment and avoid the intent and appearance of unethical or compromising practices.
  • Employees shall acquaint themselves with and abide by VersaFile’s mission, values, vision, operating principles and policies.
  • Every employee shall apply effort and intelligence in maintaining ethical values.
  • Employees shall refrain from condoning as well as participating in or engaging in dishonesty, fraud, deceit or misrepresentation.
  • Every employee shall comply with all applicable legal regulations, legal statutes and standards of equity and justice. 
  • Employees shall strive to meet and exceed the requirements of their designated position.
  • Employees shall respect differences in people; this includes (but is not limited to) age, color, race, citizenship, place of origin, disability, gender, family status, etc.
  • Employees shall refrain from the use of profanity, verbal abuse or violence.
  • Employees shall maintain complete confidentiality regarding VersaFile affairs and decisions, during and after their tenure with VersaFile.
  • Employees shall respect and abide by management decisions.
  • Employees shall refrain from engaging in public criticism that would jeopardize the reputation of VersaFile and its employees or appointees.

3.3 Maintaining Ethical Practices

• • VersaFile shall reinforce the importance of ethical and integrity practices. Every employee of VersaFile shall consistently maintain an ethical stance and support ethical behavior.
  • Employees and appointees of VersaFile must notify their supervisor if they have a conflict of interest or potential conflict of interest. 
  • Prohibited activities for staff and appointees include, but are not limited to: using their position to directly or indirectly benefit themselves, their spouse or their children; accepting gifts; giving preferential treatment or creating the appearance of giving any preferential treatment; making personal use of VersaFile resources including its premises, equipment or supplies.

3.4 Unethical Behavior

• • VersaFile shall avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications. Employees shall not participate in any acts of corruption, bribery or other illegal behavior.
  • Unauthorized use of VersaFile’s trade secrets, marketing, operational, personnel, financial, source code and technical information integral to the success of the VersaFile is not permitted in any form.
  • VersaFile employees shall not use corporate assets or business relationships for personal use or gain.
  • Employees shall refrain from accepting gifts from clients or partners. Any bribery for the benefit of any external or internal party is prohibited.
  • Employees shall not abuse their employment benefits. This can refer to time off, insurance, facilities, subscriptions or other benefits that the company offers.

Any violation of the Code of Conduct or the Corporate Ethics Policy must be reported through the available communication channels.